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Using data to move beyond anecdotal requests

To address these systemic issues with clarity, Stroncheck prioritized establishing a data-backed understanding of the county’s true infrastructure needs. He initiated a full-scale facility condition assessment (FCA) across 700,000 square feet of the county’s most critical buildings. This assessment unearthed a staggering $24 million in deferred maintenance and identified a recurring annual need of $6 million to maintain infrastructure health. By integrating this extensive data into ���ϴ�����’s CMMS (Asset Essentials) platform, Stroncheck translated raw data into actionable insights. This allowed him to decisively move beyond anecdotal requests and present a compelling, factual narrative to county leadership that supported his budget proposals.

“We wanted ���ϴ�����’s asset management system so that we could have the data to show that we needed more money, which proved that we needed more staff,” Stroncheck explains. “The data gives you a solid voice.” 

This data-driven approach to asset management resulted in Stroncheck securing increased funding for day-to-day maintenance and future capital projects. 

Beyond budget advocacy, ���ϴ�����’s products have also transformed the facilities team’s approach to maintenance. Empowered with streamlined work orders, enhanced technician efficiency tracking, and improved resource allocation evaluation, the team is now actively rolling out preventive maintenance programs and prioritizing essential assets, including HVAC systems and generators. Leveraging ���ϴ�����’s real-time data, Beaufort County plans to continuously expand its preventive maintenance coverage, with the goal of achieving a proactive 4:1 PM reactive work order ratio.

Optimizing workforce and operational sustainability

As the new preventive maintenance framework took shape, the data also revealed broader operational hurdles, particularly staffing and long-term sustainability. By combining detailed maintenance data with established industry standards, Stroncheck demonstrated a significant resource gap. The data-backed evidence successfully justified the addition of five new staff members, significantly strengthening the facilities team to 19 technicians. 

The facilities team has also implemented rigorous energy-saving benchmarks alongside their proactive maintenance strategy. Through these efforts, Stroncheck projects an extension of the county’s asset lifespans by four years, which is anticipated to generate an additional $4.2 million in savings every five years.

Establishing operational transparency and accountability

These operational and financial reforms laid the foundation for a broader cultural shift within the department. Beaufort County Government’s holistic approach, driven by the extensive data and capabilities of ���ϴ����� Asset Essentials and other tools, has fostered a culture of transparency and accountability.

Stroncheck emphasized the importance of “bringing in the experts” and leveraging data to “tell the story” of the facilities needs and impact. This comprehensive strategy not only ensures the long-term sustainability and optimal performance of Beaufort County’s assets but also demonstrates a profound commitment to responsible stewardship of taxpayer money while enhancing community services.